Best event registration platforms [2024]

Best event registration platforms [2024]

by Sarah McCunnJun 11, 2024
Best event registration platforms [2024]

Feeling overwhelmed by the sheer number of event registration platforms? You're not alone!

This guide looks at some of the top online registration platforms and cuts through the clutter to help you find a great fit. With so many options out there, it’s important to consider your event's needs and which features are going to serve you best — as well as the all important cost factor!


In this article we’ll look at features and what kind of user each platform serves best—from bells and whistles options to free event registration platform options.

We’ll also look beyond the headline price to weed out hidden costs and complex billing structures that might have unwelcome surprises for you.

As always, knowledge is power, so let’s dive in.

An audience gathered around two speakers on a sofa with their backs to the camera.

How to choose an event registration platform

When researching options in order to choose an event registration platform, there are a number of key factors that are important to consider:

  1. Ease of use: How user-friendly is the platform for both you (setting up events) and attendees (registering)?
  2. Event size: Are you planning a small event with less than 100 attendees, or something much larger involving hundreds or thousands? This will have a huge bearing on the organizational tools you’ll want from a platform.
  3. Seating management: If your event requires seating management, a platform that takes care of this will take a big weight off, but only some provide this.
  4. e-Ticket/QR check-in: If check-in speed is critical and you have a large number of guests, or you need to ensure people don’t enter without a ticket, check-in functionality will be important to look out for in a platform.
  5. Customization options: Can you create branded registration forms, event landing pages, and emails to match your event's style?
  6. Integration capabilities: Does the platform integrate with your existing tools (email marketing, CRM, payment processors) to streamline your workflow?
  7. Free tier limitations: Free plans can be a great way to test the platform, but understanding any limitations up front is vital, such as:
    - Number of events you can create
    - Number of attendees you can manage
    - Features restricted on the free plan
  8. Billing models & hidden fees: Look beyond just the headline price and consider the billing structure. Behind an appealing flat monthly or yearly fee, there may be a number of fees and charges lurking!
  9. Free tickets and fees: Free events might still incur processing fees for registering attendees.
  10. Platform lock-in: Consider whether you’ll be locked into a contract and if you can easily export your data (attendee lists, registrations) if you ever decide to switch platforms.
A women sits in front of a laptop with her head in her hands

The 12 best event registration platforms

Checkout Page

Checkout Page is a cost-effective yet feature rich platform that enables you to build fully customizable event registration forms and checkout pages—as well send the data with Zapier or webhooks—no coding skills needed and excellent support at hand to help you get the most out of it for your all important event.

Screenshot of checkout page Homepage



Features

✔ Rapidly create attractive registration and payment pages

✔ Unlike every other event platform, Checkout Page doesn't charge ticket fees and instead charges a fixed monthly subscription per month

✔ In addition to event pages, you can create form pages to help register guests

✔ All major currencies accepted and customizable fields for translations

✔ Can be used to sell event merchandise and digital products
✔ Top-notch customer support from the founders

🏆 Great for: Those looking for a budget friendly option with plenty of customization and adaptability - allowing for creativity and experimentation without ever worrying about extra fees.

😞 Not so great for: Those hosting events that call for seating management and e-ticket check in or advanced event & attendee management features.

Billing model

Subscription

Prices

🚀Each option permits you to add an unlimited number of events and an unlimited number of paid or free tickets, making it unique in the market:

Founder: $29/month (up to $3k sales volume)

Funnel Builder: $79/month (up to $10k sales volume)

Strategist: $149/month (unlimited volume)
See full pricing

Platform lock in

No, cancel any time.

Hidden fees

Stripe processing fees will apply (1.4% + $0.30 for European cards and 2.9% + $0.30 for non-European cards.)

Charge for selling free tickets?

No fees on any ticket sales but there is a subscription cost

Free plan option

7 day free trial

Eventbrite

Eventbrite is a popular and user-friendly platform for online event registration. It's a strong choice for organizers of all experience levels, offering a comprehensive feature set, marketing tools, and mobile optimization.

Screenshot of Eventbrite homepage

Features

✔ User friendly, enables rapid setup of events
✔ Custom email templates for email marketing
✔ Allow attendees to register and access event information from their smartphones or tablets
✔ Real time event analytics and insights

🤔 Considerations:

Watch out for the fees, explained below in the table! Depending on your location there can be some significant fees per ticket sale on top of your payment plan cost.

Additionally, customers have expressed frustration with the quality of customer service from Eventbrite when things go wrong!

🏆 Great for: Those putting on entertainment and social events that they want to create a buzz around - using the website's popularity to draw in interest.

😞 Not so great for: Not great for experienced event organizers who want to own the event experience from end to end and don't want to display Eventbrite branding to their customers.


Billing model
Mixed options

Pricing & Fees
Free
: $0 for up to 25 tickets

Flex:
pay as you go options
$9.99 per event for up to 100 tickets
$24.99 per event for up to 250 tickets
$49.99 per event for unlimited tickets

Pro:
subscriptions
$29 per month for up to 100 tickets
$79 per month for up to 250 tickets
$159 per month for unlimited tickets
Opting for yearly billing saves you 20% on the pro plans

Full pricing plan information


Platform lock in?
Cancel at any time

Hidden fees?
Yes!
Example fees per location: UK 6.95% + £0.59 per sold ticket (no payment processing fee)USA 3.7% + $1.79 per sold ticket + processing fee of 2.9%
The full fee breakdown per country can be found here

Charge for selling free tickets?
Yes, 2-2.9 % service fee depending on location

Free plan option?
There is a free plan, but the fees still apply per ticket.

Ticket Tailor

For event organizers seeking a user-friendly and affordable registration solution, Ticket Tailor combines a straightforward interface with powerful features like customizable branding and attendee data collection. Ticket Tailor empowers you to streamline registrations, sell tickets and gain valuable insights into your audience.

Screenshot of Ticket Tailor homepage

Features

✔ Unlimited events and ticket types
✔ Customizable checkout form
✔ Recurring events and time slots
✔ Checkout translations in 19 languages

🤔 Considerations

Some users have asked for functionality that allows buyers to swap or change their tickets more easily without having to contact the seller directly.

🏆 Great for: Especially loved by charities who get 50% off, B Corps and PTAs who get 20% off, and free events are totally free!

😞 Not so great for: Hosts needing a suite of event management tools such as attendee engagement and networking functionality.

Billing model
Free for free events and a cost per ticket for other plans

Pricing & Fees

Free events: Free
Pre-pay: By paying credit up front, you’ll pay from $0.28 in fees per ticket sale
Pay as you go: By paying as you go you’ll pay a $0.75 fee per ticket sale
See full pricing

Platform lock in?
No

Hidden fees?
Payment processing fees will apply and vary depending on provider and location

Charge for selling free tickets?
No

Free plan option?
Yes, if your event is free

Whova

Whova is a powerful event registration platform with a strong focus on attendee engagement and experience. It offers advanced features, integrates seamlessly with their event app solution, and provides valuable data insights.

Screenshot of Whova homepage

Features

✔ All in one event management platform for in-person, hybrid, and virtual event
✔ Event app that has features to boost attendee engagement
✔ Tools such as name badge and checkin
✔ Seamless and engaging experience for attendees throughout the event lifecycle

🤔 Considerations
Some customers have complained about not being able to publish events until 90 days before their start date—a fact they didn’t realize until after purchase.

🏆 Great for: Hosts of larger events who want a feature rich experience for themselves and attendees, such as networking, polls, name badges and mobile brochures. Event attendees using Whova tend to sing its praises for ease of use and rich features.

😞 Not so great for: With the starter plan set to up to 500 guests, this is not going to be the choice for small event organizers. Without the larger numbers, neither the cost or the host of features are going to make sense.


Billing model

Plans per event & number of attendees

Fees

Whova do not provide pricing on their site - you need to request a quote with a sales representative. However, as of March 2023 their pricing plans were approx:

Starter Plan: $1,499 for up to 500 attendees for a 2-day event

Standard Plan: $2,999 for up to 1,000 attendees for a 2-day event

Pro Plan: $5,999 for up to 2,000 attendees for a 2-day event

Pricing available on demand

Platform lock in?

No, you pay per event

Hidden fees?

Customers complain of add on feature costs

Charge for selling free tickets?

No fees on free tickets

Free plan option?

No

Luma

Luma is a user-friendly events platform that empowers you to create attractive event pages, manage registrations, and keep guests engaged – all in one place. Luma offers intuitive tools, design options, and features that keep attendees informed and excited.

Screenshot of Lums homepage

Features

✔ Makes it super easy for your event to be found
✔ Slick UI/UX for both guests and event managers
✔ Seamless setup for in person and virtual events
✔ Robust API allowing for integration with myriad tools
✔ Community oriented platform

🤔 Considerations
Unless your event is free, the free plan is not free.

🏆 Great for: This platform is popular with tech enthusiasts with companies like Substack using it for their events due to its slick appearance and advanced customizations and data integrations.

😞 Not so great for: First time hosts might find this a little tricky to use as its feature rich.

Billing model

Free or monthly subscription

Fees

Each of the plans below offers unlimited events and guests as well as a host of other features. See full pricing

Free plan:
Totally free for free events, or a 5% platform fee for paid events and send up to 500 invites or newsletters per week.

Luma plus: $69 per month or save 14% by paying annually. Send up to 5000 invites or newsletters per month with 0% platform fees.

Platform lock in?
No

Hidden fees?

Stripe charges apply.

Charge for selling free tickets?

No fees on free event tickets

Free plan option?

Yes

Ticketbud

Ticketbud is a strong choice for event organizers, especially those starting out or looking for a budget-friendly option. The free plan allows you to test the platform's capabilities, and the user-friendly interface makes it easy to create events and manage registrations.

Screenshot of Ticketbud homepage

Features

✔ Custom event page builder
✔ Free to use if the events are free with access to full feature range
✔ Discount codes and referral link tracking
✔ Mobile checkin and attendee lists
✔ Integrate with tools such as Stripe and Mailchimp

🤔 Considerations
Ticketbud does lack advanced features and is not as customizable as other platforms.

🏆 Great for: Anyone putting on free events or for those in the non-profit sector looking for a truly budget friendly option which grants access to its full feature set at any level.

😞 Not so great for: Anyone putting on a more complex or large scale corporate event that requires advanced event management features.

Billing model

Free or flat fees - no subscriptions or pricing plans

Fees

Free: Free events totally free!
Paid events: 2% +99c per ticket sold
Non-profits & schools:
1.75% + 99c per ticket sold
Payment Processor Fee:
2.9% + 30c per ticket
See full pricing

Platform lock in?

No

Hidden fees?

No

Charge for selling free tickets?

No

Free plan option?

Yes

123Formbuilder

123Formbuilder positions itself as a user-friendly and comprehensive online event registration platform with a focus on forms, suitable for organizers of all experience levels. It streamlines the registration process, offers data management tools and numerous integration options.

Screenshot of 123 Formbuilder homepage



Features

✔ Free online form builder - no code, drag and drop
✔ 3000+ templates to choose from
✔ Integrates with up to 4000 tools including PayPal, Salesforce and Mailchimp
✔ Branching, conditional logic and prefill functionality for your registration forms
✔ No 123Formbuilder branding on any paid plan

🤔 Considerations
Some customers have been frustrated that support is chat and email based only.

🏆 Great for: Those wanting a platform that integrates seamlessly with other tools they are already using, to complete an event management solution.

😞 Not so great for: Those looking for an all in one event management solution, since this option specializes in forms rather than event specific functionality.

Billing model

Volume based monthly plans

Pricing

Monthly costs + monthly submission limit

Basic: Free, 5 forms (100 monthly submissions)
Gold: $37 for 25 forms (5000 monthly submissions)
Platinum: $49 for 100 forms (20,000 monthly submissions)
Diamond: $99 for 200 forms (100,000 monthly submissions)
Enterprise: $225 for unlimited forms (unlimited monthly submissions)

For any plan, if you pay up front for the year you get 2 months for free. See full pricing


Platform lock in?

No

Hidden fees?

No

Charge for selling free tickets?

Not if using free plan (platform payment is for registration submissions rather than tickets)

Free plan option?

Yes

Regfox

Regfox positions itself as an affordable and comprehensive event registration platform that caters to all aspects of event management, from attendee registration and communication to marketing and analytics. It prioritizes user experience and prides itself on its budget friendliness and transparency around fees.

Screenshot of RegFox homepage



Features

✔ Attendee management
✔ Social media promotion tools
✔ Check in app and attendee management functionality
✔ Create workflows, dynamic pricing and custom questions
✔ Badge print onto labels

🤔 Considerations
Some customers have said that whilst the platform offers a vast array of features, some of them are a little cumbersome to use.

🏆 Great for: Those looking for ease of use for themselves and their users, with a wide scope for customization.

😞 Not so great for: People looking for more bespoke features like the ability to sell different workshops within an event.

Billing model

Flat cost and fee per registrant

Fees

Flat 99¢ + 1% fee per paid registrant (capped at $4.99 per registrant)
See full pricing

Platform lock in?

No

Hidden fees?

No

Charge for selling free tickets?

The flat registrant fee of 99¢ applies whether or not your event is free

Free plan option?

Free to sign up, cost apply once you start taking registrations

Eventleaf

Eventleaf is a user-friendly and versatile platform for event registration. It caters to various event formats, offers customization options, and provides a mobile-optimized experience. Its special focus is giving you rich options around attendee engagement.

Screenshot of Eventleaf homepage

Features

✔ Rich attendee engagement tools, such as polls, games, prizes and social media promotion
✔ Attendee guide app
✔ Manage fully virtual, in person or hybrid events via the platform
✔ App dedicated to check in process
✔ Event landing page with your event's agenda, speakers, sponsors, exhibitors

🤔 Considerations: May lack the bells and whistles of higher priced options, including customization and reporting.

🏆 Great for: Those running medium to large events and wanting rich attendee engagement options at their fingertips for an engaging interactive experience throughout the event lifecycle.

😞 Not so great for: Some customers have felt left down by the depth of the reporting, so for those with very specific analytics and reporting needs it would be important to investigate up front.

Billing model

Volume based pricing model

Pricing

Starter: Free for up to 100 attendees per year

Basic: $1 per attendee

  • 500 attendees / year - $500
  • 2000 attendees / year (save 20%) - $1600
  • 5000 attendees / year (save 40%) - $3000

Professional: $2 per attendee

  • 1000 attendees / year - $2000
  • 4000 attendees / year (save 20%)- $6400
  • 10000 attendees / year (save 40%) - $12000

Ultimate:
Custom price
See full pricing

Platform lock in?

No

Hidden fees?

No - although card processing fees will apply.

Charge for selling free tickets?

Not if using free plan (platform payment is for registration submissions rather than tickets)

Free plan option?

Yes

Jotform

Jotform is a strong option for event organizers who value flexibility, customization, and budget-friendliness. It allows for easy creation of registration forms, integrates seamlessly with various tools, and offers a mobile-friendly experience.

Screenshot of Jotform homepage

Features

✔ Drag and drop form builder with a variety of themes and widgets to choose from
✔ 150+ integrations with
✔ 750 event registration templates to choose from
✔ Translate forms into over 130 languages
✔ Bundle multiple forms into an event app


🤔 Considerations: Customers have felt frustrated by the lack of customization options available to make their forms attractive and engaging to registrants.

🏆 Great for: Those who want lots of options and widgets for engaging form creation and are happy to integrate with other apps for their other event registration needs.

😞 Not so great for: For larger, professional organizations the cost of having larger user numbers as well as the level or user experience for registrants, makes this app off-putting.


Billing model
Monthly costs + monthly submission limit

Fees

Starter: Free, 5 forms (100 monthly submissions)
Bronze: $39 for 25 forms (1000 monthly submissions)
Silver: $49 for 50 forms (2500 monthly submissions)
Gold:
$129 for 100 forms (10,000 monthly submissions)
Enterprise: $ Custom on quote for unlimited forms (unlimited monthly submissions)

For any plan, if you pay up front for the year you save 20% on the above prices
See full pricing

Platform lock in?

No, cancel at any time with full refund if cancel within 30 days

Hidden fees?

No

Charge for selling free tickets?

Not if using free plan (platform payment is for registration submissions rather than tickets)

Free plan option?

Yes

RSVPify

RSVPify is a cloud-based event management platform that simplifies the process for organizers. It streamlines tasks like sending invitations, managing RSVPs, and ticketing, all while maintaining organized guest lists with attendee information.

Screenshot of rspvify homepage

Features

✔ Event website for speakers, agendas, maps and more
✔ Seating chart maker
✔ RSVP tracking
✔ Secondary events feature for subsets of guests
✔ Capture menu and meal preferences

🏆 Great for: Those wanting a rich functionality for easeful interactions with their guests, such as wedding and charity event organizers.

😞 Not so great for: Those running multiple events at a time or wanting to prepare additional events in the background - the ability to run concurrent events per account is very limited.


Billing model

Monthly cost for registration or fees based for ticket sales

Fees

For event registration plans, the prices are:
Free: For small events with up to 100 registrations
Personal: Starts at $19/ month
Professional: Starts at $39/ month
Enterprise: Starts at $499/ monthIf selling tickets, you automatically get put onto the professional plan and the fees per ticket are:1.95% + $.90

Note: You can choose to pass these fees to the customer
See full pricing


Platform lock in?

Cancel any time

Hidden fees?

Sales incur 1.95% + $.90

Charge for selling free tickets?

You can take free registrations that won’t incur ticket payment fees

Free plan option?

Yes

Google Forms

Google Forms can be a useful tool for a totally free event registration platform option, but it has limitations compared to dedicated event platforms.

Screenshot of Google Form

Features

✔ Completely free to create forms without upper limits
✔ See who has registered and track basic data points
✔ Collect and organize attendee information like names, emails, and any details you need
✔ Design a registration form with relevant questions, including multiple-choice for options like food preferences, and short answer fields for additional information
✔ See who has registered and track basic data points

🤔 Considerations
Customizations are limited and it lacks features like advanced registration workflows, payment processing, or attendee engagement tools.

🏆 Great for: People hosting free events or occasional small events who want a free solution for capturing registrations and are happy to handle payment separately.

😞 Not so great for: Those wanting any degree of event management capability or a professional polished look and feel for their event registration process.

Billing model

Free

Fees

None

Platform lock in?

No

Hidden fees?

No

Charge for selling free tickets?

No

Free plan option?

Free to use

What is the best registration platform?

There’s a lot to consider when deciding on the best event registration platform because the nature of requirements is so diverse, however, based on features, cost and what customers are saying about the different solutions, we’ve selected the following champions:

🏆 For the best balance of cost effectiveness, customization a unique billing model AND outstanding support: Checkout Page

🏆 For a fully integrated event registration and management platform that customers and attendees love: Eventleaf

Want to experience the wonders of Checkout Page first hand? Why not sign up for our free trial - no card required!

We have plenty of event registration and payment page templates to get you up and running.If you want to start from scratch we know you’ll find it a breeze, and our founders are on hand to assist you with how to get the best out of Checkout Page.

If you’d like to learn more about setting up a winning registration page, read our articles How to create an event registration form & Top event registration questions to ask attendees

We hope to support you on your event planning journey!

Ready to start selling? Start your free Checkout Page trial—no credit card required.

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Sarah McCunn

Sarah McCunn

Sarah is a content writer with a passion for helping businesses grow. She enjoys creating content that helps businesses succeed and grow.


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